Extension criteria

Humboldt Research Track Scholarship and Humboldt Post-Doc Scholarships

In accordance with the guideline on transition scholarships, funding is provided for a maximum of six months under the two funding lines and may be extended once in exceptional and justified circumstances. The selection committee for the funding lines for promoting young researchers, which is part of the Institutional Strategy of the Excellence Initiative, has laid down the following extension criteria:
Pregnancy, illness, caring for sick children or relatives who need care, and changes in external circumstances for which the scholar is not responsible should not have a negative impact on excellent scholars’ academic careers. Hence, a scholarship may be extended in the following exceptional and justified cases:

1. Extension in the case of pregnancy

The scholarship is extended for at least the period of statutory maternity leave (six weeks before and eight weeks after the birth) if the scholar gives birth during the funding period or if the scholarship starts during her statutory maternity leave. The scholarship may be extended for a maximum of six months on request. To apply for an extension, please submit a letter with the child’s birth certificate or proof of the expected due date.

2. Extension in the case of serious illness and other special personal circumstances

2.1 Longer periods of serious illness during the duration of the scholarship that prevent the scholar from working full time on his or her research project can be a reason for extension. The scholarship may be extended for a maximum of six months. A doctor’s note must be submitted. Short periods of illness (less than four weeks) are not a reason for extension.

2.2 Scholars with a child or children under twelve may be granted an extension if their child is ill for more than four consecutive weeks during the scholarship period. The scholarship may be extended for a maximum of six months. A doctor’s note must be submitted.

2.3 Caring for close relatives, whose need for care starts during the scholarship period, can also be a reason for extension. The scholarship may be extended for a maximum of six months. A doctor’s note must be submitted.

3. Special unforeseen changes in the conditions for carrying out the funded project

An extension may be granted in special circumstances if unforeseen changes in the legal, political or other conditions make it impossible for the scholar to achieve his or her scholarship goal within the regular duration of the scholarship.

3.1 An unforeseen and necessary change of supervisor through no fault of the scholar’s own (such as illness of the main supervisor or similar circumstances), which makes it necessary for the scholar to change the focus of his or her PhD topic, can be a reason for extension for Research Track scholars.
Extension is granted on a case-by-case basis and, in some cases, following a meeting between the scholar and the chairperson of the selection committee.

3.2. In cases where longer periods abroad are planned as part of the research project, unforeseen political or other circumstances (e.g. armed conflicts, natural disasters, etc.) may oblige the scholar to revise his or her project. Extension is granted on a case-by-case basis and, in some cases, following a meeting between the scholar and the chairperson of the selection committee.

Applying for an extension

A signed application for an extension should be submitted in writing four weeks before the end of the regular duration of the scholarship at the latest to the Humboldt Graduate School, Geschäftsstelle für die Nachwuchsförderung, Unter den Linden 6, 10099 Berlin. Please enclose proof of the circumstances justifying an extension of the duration of your scholarship.